The Immediate Past President shall sit as a member of the Executive Committee, shall serve as advisor to the President, the Executive Board, and to the membership, and acts as chair of theNominations and Elections Committee. The Immediate Past President is responsible for review of the Constitution and Bylaws. The Immediate Past President shall also chair the committee on Honorary Memberships.

1. Serve as Advisor
1. Continue to attend Board meetings and give advice as needed.
2. Nominations and Elections Chair
1. Choose two members to serve on committee.
2. Each year you nominate: (These are two-year appointments.)
1. Vice President to be the President Elect.
2. A new Vice President.
3. One year a Treasurer, the next year a Secretary.
3. Submit these names to the newsletter editor to notify the membership in the edition just prior to the Annual Conference.
3. Constitution and Bylaws
1. Review Constitution and Bylaws and determine changes or additions needed.
2. Present recommendations to the Board.
3. Have any changes printed in the newsletter just prior to the Annual Conference for membership to review.
4. Present items to membership during business meeting at the Annual Conference for discussion, voting, etc.
4. Honorary Memberships Chair
1. Determine if someone qualifies under the bylaws.
2. Meet with the other two recent Past Presidents (or two other members).
3. Discuss possible person(s).
4. Make recommendation to President and Board.
5. Work with Vice President towards obtaining award and presentation of such.
6. Present award at evening banquet during Annual Conference.

It shall be the duty of the President to assume full responsibility for all of the general activities of the association, conduct all necessary correspondence with the members in regard to the program for the annual meeting, approve all association bills before payment by the Treasurer and refer to an Auditing Committee the annual report of the Treasurer. The President shall have overall responsibility for the annual meeting and shall work directly with the General Conference Chairperson in the planning and organization of the annual meeting. The President also shall serve as Chairperson of the Executive Committee and shall be an ex officio member of all committees of the association.

1. Executive Committee meetings as needed. (Usually every other month and maybe monthly prior to conference.)
1. Prepare agenda.
2. Call meetings to order and oversee.
3. Check on assignments.
4. Make any new assignments.
5. Set date of next meeting.
2. Presidents Message
1. For each newsletter.
2. For program of Annual Conference.
3. Annual Meeting
1. Present dates for future Annual Conference/Midyear Conference, to Executive Committee for discussion and approval.
2. Discuss with Executive Committee names for Co-chair and Local Arrangements Person. President and/or Conference Chair will contact these persons and request their service. (Co-chair will become Chair the following year, therefore it is a two-year term. Local Arrangements Chair serves throughout the conference only.)
3. Work closely with Conference Chair to cover any needs and/or concerns.
4. Assist the Professional Development Committee on the pre-conference workshop.
5. Basic welcome prior to pre-conference workshop.
6. Conduct Opening General Session
1. Welcome members/AACRAO guest/others.
2. Make any announcements.
3. Give time to Conference Chair and Local Arrangements Chair. (1) Recognition of their committees. (2) Housekeeping announcements. (3) Introductions of Host Guest for brief welcome to city/area/campus (5 minutes).
4. Dismiss to track sessions.
7. Evening Banquet
1. Welcome/enjoy meal.
2. Give time to Vice President for awards.
3. Give time to Past President to announce any Honorary Memberships.
4. Thank everyone/close.
8. Brunch Period
1. Greet/enjoy dinner.
2. Any announcements.
3. Introduce AACRAO Guest (as speaker).
4. Thank speaker and dismiss to session.
9. Conduct Business meeting (at end of conference)
1. Short remarks.
2. Business items - Any bylaw changes (use "Roberts Rules")
3. Treasurers Report.
4. Nominations/Elections (Turn time over to Past President)
5. Thanks (1) Schools for brining prizes, (2) AACRAO guest for coming (present a gift purchased by the President Elect), (3) Conference staff and gift presenters.
6. Clost meeting (Notify President Elect that at end they will be President and should close conference.)
4. Serve as an ex officio member of all committees under the association.
5. Auditing Committee - to meet prior to the Annual Conference
1. Should consist of President, Treasurer and one non-UACRAO member person (with accounting background).
2. Review checkbook, bank statement and any other records for accuracy.
3. Report to Executive Committee.
4. Treasurer will report at Annual Conference.
6. Handbook
1. Update when needed.
2. Distribute to new appointees.
7. AACRAO
1. Arrange for UACRAO group breakfast at Annual AACRAO Conference.
2. Provide 5 x 7 picture to be displayed at Annual AACRAO Conference.(You will be contacted.)

The bylaws may be amended at any annual meeting by a two-thirds vote of the members who are present and voting, providing that notice of the proposed amendment has been sent to the members at least one month in advance of the meeting. An amendment not thus proposed in advance may be adopted by a four-fifths vote of the members present and voting.

Fundamental Principles

1. Only one subject at a time
2. Equal rights for each member.
3. Full and free debate.
4. Teamwork.

Six Basic Steps

1. Motion "I move that..." (Keep it short and simple, one at a time.)
2. Second "I second that..."
3. Motion announcement "It's been proposed that..."
4. Discussion.
5. Call the question (call for vote on motion).
6. Decision announcement (motion passed or motion failed).

*Maker of motions has first right to speak during discussion.

*Chair has power of how debate/discussion is run (Sample: You must be recognized and stand before speaking.)

*Motion to reconsider must be two-thirds agreement before reconsidering.

UACRAO Institution and Bylaws Description: It shall be the duty of the President Elect to be chief assistant to the President and shall succeed to the presidency at the end of the term of the President. The President Elect shall be responsible for the selection and appointment of the association newsletter editor and other editorial and publishing needs of the association as they arise; and for coordinating information about professional development. The President Elect shall have overall responsibility for the Midyear Conference.

Assistant to the President:

1. Duties as assigned (Examples could be: Serve on subcommittees for special matters, help arrange a breakfast for Utah attendees at AACRAO, conduct meetings when President is unable, etc.)
2. Meet with President and Treasurer to fill out signature card for organizational bank account.

Responsible for Newsletter Editor and Publishing Needs:

1. Select names for a Newsletter Editor, present to President and UACRAO Board for input. Select specific person and appoint.
2. Help train editor with previous editor. Supervise and help editor as needed.
3. Arrange for all members to have individual labels (to help promote recognition) and see that all receive newsletter.
4. Make sure editor is reimbursed for all costs involved.

Coordinate information of Professional Development Committee (PDC):

1. Appoint members of PDC consisting of Chair, Co-chair and one other member.
2. Oversee and work with Newsletter Editor towards dispersing information regarding professional development that may arise from any avenue.
3. Sign on e-mail addresses that will be distributing information for our population.

Responsible for the Midyear Conference:

1. Work closely with the Professional Development Committee in all aspects of the Midyear Conference that may need to be addressed and decided upon.

Annual Conference

1. Purchase a gift for the AACRAO guest to be presented at the Business Meeting by the President.
2. As the voting in of new officers concludes and President Elect becomes President that person will present the new appointed Past President with a plaque (purchased by Vice President).
3. After the above takes place, close conference.

UACRAO Institution and Bylaws Description:

The Vice President shall be officially responsible for UACRAO Membership and for determining those members to be recognized with special awards at the Annual Meeting. The Vice President may also be given special assignments by the President.

UACRAO Membership Responsibilities:

1. Working with the Secretary, annually update the institutional representative list, with contact persons, by college/university (Oct/Nov) (see page 27).
2. Work with the UACRAO Secretary to update the annual directory of all official UACRAO members.

UACRAO Special Awards:

1. Promote and encourage all UACRAO institutions to identify and recommend the following:(Nov) *Outstanding support staff (these are often overlooked!) *Outstanding professional administrator *Individuals that have/will retire within the year
2. Select an "ad hoc" committee to evaluate the nominations and select those to be honored (see attached outline form). (Dec)
3. Order awards/plaques for retirees, award receivers, and out-going President (with gavel). Also check with Past President to see if an award is needed for any Honorary Memberships. (Dec)
4. Select individual supervisors to make appropriate comments during the Annual Conference regarding: Retirees--immediate supervisor--present atbanquet. It is recommended you call each supervisor prior to the Annual Conference to ensure all award recipients will be in attendance (if at all possible). (Jan)

The Vice President typically awards the following:

1. Selected support staff person--award at banquet.
2. Selected administrator--award at banquet. (The Past President will award any Honorary Memberships at the banquet. The "President Elect" presents the out-going President's gavel and award at the annual business meeting.)

Serve on the Technology Task Force Committee as a voting representative from the UACRAO Executive Board.

It shall be the duty of the Secretary to keep an active list of all members, affiliate members, and honorary members of the association with their mailing addresses; and shall be responsible for publishing and distributing the association directory. The Secretary shall keep the minutes of the annual meeting of the association and the minutes of meetings of the Executive Committee. The Secretary shall perform such other duties as may be assigned by the Executive Committee.

Association Directory:

1. Keep active list of all members, affiliate members, and honorary members and their location information.
a. Send copies of pages from prior directory to the institutional representative and ask for any updates (see page 27). Vice President is in charge of maintaining the list of institutional representatives.
2. Publish and distribute association directory as needed. (Under direction of the Vice President. May be distributed at the Annual Conference to save postage.) Two sections: (1) Alphabetical of all members, (2) Alphabetical by institution.

Keep Records of Minutes:

1. Notify attendees of board meetings. (a) Contact host for information (parking, room, etc.), (b) Send reminders with above information.
2. Take minutes and distribute within two weeks of meetings.
1. a. Board Meetings.
2. Conference Meetings: (1) Executive Board luncheon/meeting; (2) Business Meeting.
3. Fax copy to President for any additions/changes prior to distribution.
4. Distribute to Executive Board and other attendees.

Historical Information:

1. Newsletters.
2. Minutes.
3. List of awards given (person, institution, and year).
4. List of Past Presidents and years.
5. Keep and update list of future annual meeting hosts/location

Other duties as may be assigned by the Executive Committee.

UACRAO Institution and Bylaws Description:

It shall be the duty of the Treasurer to collect institutional membership fees by November 1, as well as registration fees for the Annual Conference and Midyear Conference when such fees are charged. The Treasurer shall bear sole responsibility to the Executive Committee for membership records and membership reports. The Treasurer shall secure the approval of the President on all bills before payment and shall prepare formal/informal financial statements for meetings of the Executive Committee when requested. At the close of the calendar year, the Treasurer shall make a complete financial report, audited by the Auditing Committee appointed by the President, to be presented to the Executive Committee and to be distributed at the annual meeting. The Treasurer shall also be responsible for completing the appropriate tax reports by the filing deadline.

Treasurer Duties:

1. As soon as possible after taking office, fill out bank signature card with President and President Elect and set up account (may keep present location or set up new one).
2. Attend Board Meetings (take UACRAO checkbook).
3. Balance checkbook every month.
4. Make payments throughout the year as approved requests are turned in (checks will need two signatures).
5. Maintain a current institutional membership list with current representatives, their address, and amount due. (Institutional list updated through Vice President.)
6. Make sure taxes are filed annually.
7. Meet with President and a non-UACRAO member person for an audit of records at the close of the calendar year prior to Annual Conference. (Report at conference.)

UACRAO Annual Conference:

1. Prepare annual Financial Report (June 15 to June 15) to be presented to the Executive Committee.
2. After Annual Conference deposit registration fees into checking account and finalize all accounts payable.
3. Check registrations to see if bills need to be sent.
4. Follow guidelines for refunding registration fees.
5. Prepare an income and expense listing of Annual Conference for next board meeting.
6. Coordinate with President and Conference Chair to pay all conference bills.
7. Present budget and/or audit report at the Annual Conference.

Preparing UACRAO Taxes:

1. Receive 1099-INT from IRS.
2. File income tax return by May.
(*Bonnie Holm, 798-69370, of Spanish Fork prepared the 1994/1995 taxes and is willing to continue to do this by mail.)

UACRAO Midyear Conference:

1. After Midyear Conference receive registration fees and bills from Conference Chair and deposit fees into checking account.
2. Prepare an income and expense listing of Midyear Conference to take to next board meeting.
3. Bill for any outstanding conference fees.
4. Make refunds according to policy.
5. Coordinate with President Elect and Professional Development Chair to pay all conference bills.

UACRAO Membership Dues:

1. Send out billing statements to the institutional representative for Institutional Membership Dues (approx. one month prior to due date).
2. Payments are due the first week in November (list specific date in statement).
3. Responsible for sending second statement if necessary.
4. Deposit all dues into organization account.
5. Can put information regarding upcoming dues and due date in Newsletter.

Newsletter Editor Responsibilities:

1. Work under direction of the President Elect.
2. Collect items from the Executive Committee, etc.
3. Assemble the information, print the newsletter and distribute it to the appropriate individuals (usually the institution representative who then distributes it to the other individuals at their institution). This list can be obtained from the Vice President.
4. Publish the newsletter.
5. Coordinate with President Elect for reimbursement of costs.

Deadlines:

1. The deadline to gather the information will depend on how soon the press can print the newsletter.
2. Information has been due approximately three weeks before newsletter is to be in the hands of UACRAO members. This gives the editor time to assemble the newsletter and take it to be printed.

Newsletter Composition:

1. The first page of the newsletter is the "President's Message", written by the current president.
2. The last page is generally a list of the current UACRAO officers and future annual meeting locations (updated list is kept by the Secretary).
3. At times AACRAO will ask to have information included.
4. See guidelines (next page).
5. The Executive Committee may add additional items they feel is important.

April

Presidents message--President
AACRAO information or conference report ( President or assigned)
Notice of pending Bylaw amendments (Past President)
Notice of nominations for the election of new officers (Past President)
Call for Conference door prizes (Conference Chair/PDC Chair)

September

Presidents message--President
Annual/Midyear Conference report (Conference Chair/PDC Chair)
Award recipients and retirees (Vice President)
Highlight new officers (Newsletter Editor)
Announce names of UCRAO Executive Committee; include both elected officers and appointed board members (Newsletter Editor)
PACRAO reminder (President)
Notice of deadline for membership dues (Treasurer)

January

Presidents message--President
AACRAO Conference information (President or assigned)
Annual Conference information and registration materials (Conference Chair)
Midyear/Preconference workshop information (PDC Chair)
Call for Presidential Award nominations and names of retirees (Vice President)
Call for Annual Conference door prizes (Conference Chair)
PACRAO report (assigned by President)

Other items for any issues

The Conference Chair, under direction of the President, will plan and organize the Annual Conference. This individual is selected by the UACRAO Executive Board and in most cases has served the previous year as the Conference Co-chair.

Conference Task

1. After discussion with the Executive Board the President and/or Chair will contact a member to serve as Co-chair (who will then continue as Chair the following year).
2. Following the above procedure another member is chosen to be Local Arrangements Chair (this position continues through the conference only).
3. Conference Theme: The conference Chair and Co-chair decide on a theme and present it to the UACRAO Executive Board for approval.
4. Track Chairs: The Chair and Co-chair decide on members to choose as Track Chairs (may receive input from Executive Board), one for each of the four tracks. The Chair then contacts those members and provides them an opportunity to serve. The Track Chair is responsible for selecting four presenters to then present the topics. The Track Chairs obtain session topics from the Conference Chair. Track Chairs work closely with the session presenters in making sure materials and equipment needs are communicated to the Local Arrangements Chair. They conduct and introduce their presenter(s) at each session. Also, hand out evaluation forms, collect at the end of each session and turn in to Conference Chair at the end of the conference. The conference has four tracks
1. Admissions
2. School Relations
3. Registration\Graduation\Records
4. Personal Development
5. Cracker Barrel Leaders: The Cracker Barrel session has a leader who guides the group in a discussion concerning their area. This helps to determine what other schools are doing, shares information, guidelines, and promotes networking. There are generally five Cracker Barrel sessions, ie. Registration, Graduation, Records, Admissions and School Relations. The Chair and/or Co-chair contacts an individual in each area to serve as the leader.
6. Registration: Responsible for such items as:
1. Registration forms. (Print and coordinate with theme if possible.) Need to be sent out in newsletter prior to conference.
2. Name tags.
3. VIP ribbons.
4. Receipt of payments.
5. Registration packets (coordinate with Local Arrangements Chair).
6. Works closely with UACRAO treasurer to assure that the registration fees are properly accounted for.
7. Equipment Request Forms:
1. Coordinating with the Local Arrangements Chair these forms are to be mailed to the Track Chairs and/or presenters in advance of the conference. They should be returned to the Local Arrangements Chair two weeks in advance of the conference.
8. Evaluations:
1. Create conference and session evaluation forms, then copy enough for all needs.
2. Coordinate, disburse, and gather from the track chairs. Then tabulate the forms as required.
3. Present copies at next board meeting following conference.
9. Door prizes:
1. Purchase door prizes with $150.00 provided by UACRAO.
2. Remind each institution, generally through the newsletter, to bring unwrapped door prizes to the conference.
3. Handle drawings for all prizes (can have Co-chair, and/or LAC, etc. help).
10. Printing:
1. Conference programs
2. Registration forms
3. Evaluations
4. Misc.
11. Conference Sessions:
1. Track Chairs.
2. Session presenters (selected and arranged by the Track Chair).
3. Session topics, session descriptions, and session presenters (may include biographies), for programs.
4. Cracker Barrel Leaders (selected by Chair and/or Co-chair).
5. Session signs (main signs that session titles are posted on).

Suggested Due Dates:

1. Track Chairs contacted: July
2. Session and Cracker Barrel Leaders contacted: October
3. Conference agenda mailed to Newsletter Editor: November
4. Equipment lists: January (two weeks prior to conference)
5. Registration due: January (two weeks prior to conference)

Post Conference:

1. Discuss conference with Local Arrangements Chair for report to Executive Board (how things went, suggestions, concerns, etc.)
2. Attend next board meeting and help evaluate conference, adding discussion from Local Arrangements Chair.
3. Submit report on sessions and conference evaluations at that board meeting.
4. Do write-up for the newsletter regarding the conference.
5. Pass main session signs on to the new Conference Chair.

Responsibilities:

1. Assist/shadow the Conference Chair before, during and at the board meeting after the Annual Conference. After which Co-chair will become Chair.
2. Work with the Chair to discuss theme ideas.
3. Meet with the Conference Chair and discuss assignments for the conference.
4. Learn from Chair how things are organized and planned so you can serve as Chair next year.
5. Attend Executive Board Meetings.
6. Report to Executive Board when Chair is absent.

Working with and under the direction of the Conference Chair, the Local Arrangements Chair will make all arrangements needed with the hotel/school. This person will be chosen from the North, Central, or South area. The Local Arrangements Chair attends Executive Board meetings as needed. Service ends after Annual Conference.

Prior to Conference

1. Under direction of Conference Chair and/or Co-chair receive dates of Annual Conference.
2. Contact hotel/school to schedule dates (both 1 & 2 approximately 10-11 months in advance).
3. If deposit needed for hotel, obtain from President and Treasurer. (May be requested through Conference Chair.)
4. Attend Executive Board meeting as needed.
5. Form Local Arrangements Committee (LAC) 8-9 months in advance according to your needs.
6. Discuss time slots that need to be scheduled for rooms, breaks, lunch, etc. with the hotel/school.
7. Registration Packet, i.e.:
1. maps
2. parking information
3. lunch ideas
4. pencil/pen
5. area/county information
6. folder
7. blank paper
8. Room signs need to be made up to display session titles.
9. Send sign-up sheets to presenters or Track Chairs for audio/visual equipment. Should be collected 2-3 weeks prior to conference.
10. Arrange for entertainment at the banquet (under direction of the Conference Chair).
11. Make arrangements for a campus tour (if requested).
12. Meet with hotel/school personnel 2-3 months prior to conference to begin scheduling rooms and discuss menus for breaks, Executive Board's lunch, attendees' brunch and an evening banquet (also check on parking validations).

During the Conference

1. Make sure all signs are properly posted.
2. Keep in contact with the catering personnel for all needs.
3. Keep in contact with facility personnel for all audio/visual, room temperature, and other needs.
4. Make any "housekeeping" announcements needed at any general gathering.

After the Conference:

1. Work with Conference Chair, President and Treasurer to complete payment of all bills.
2. Evaluate conference happenings with Conference Chair for report to Executive Board at their next meeting.

The Chair and Co-chair decide on members to choose as Track Chairs (may receive input from Executive Board), one for each of the four tracks (below). The Track Chair is responsible for obtaining session topics from the Conference Chair (who receives input from the Board), selecting session presenters, and in making sure materials and equipment needs are communicated to the Local Arrangements Chair. They are in charge of all aspects regarding their track.

Tracks

1. Admissions
2. School Relations
3. Registration/Graduation/Records
4. Personal Development

Responsibilities:

Prior to Conference:

1. Obtain session topics from Executive Board/Conference Chair.
2. Choose and contact presenters for the various sessions for your track.
3. Check with presenters for needed equipment (overheads, etc.)
4. Work with Conference Chair and/or Local Arrangements Chair to arrange equipment, etc.

During Conference:

1. Check assigned room for setup and equipment needs.
2. Conduct, introduce, and thank presenter(s) in each session.
3. Distribute and collect evaluation forms. Submit to Conference Chair.

The Cracker Barrel session has a leader who guides the group in a discussion concerning their area of expertise. This helps to determine what other schools are doing, shares information, guidelines, and promotes networking. There are generally five Cracker Barrel sessions (see below). The Conference Chair and/or Co-chair contacts an individual in each area to serve as the leader.

Sessions:

1. Admissions
2. School Relations
3. Registration
4. Records
5. Graduation

Responsibilities:

Prior to Conference:

1. List a few ideas regarding concerns in your area (for example: Admissions could discuss State Residency items, FERPA, SPEEDE, various fees, deadlines, policies, Electronic Applications, etc.).

During Conference:

1. Call session to order and welcome attendees.
2. Have introductions of attendees.
3. Ask for any concerns they would like to discuss.
4. If conversation slows down then bring up the concerns you have previously compiled.
5. Distribute and collect evaluation forms and submit to Conference Chair.
6. Thank all for participation

The Professional Development Committee shall consist of a Chair and Co-chair and one member appointed by the President Elect. The role of the committee shall be the planning and organization of workshops designed to promote professionalism in the association. Additional tasks may be assigned to the committee by the President Elect. It shall be the duty of the Professional Development Chair (PDC) to have overall responsibility for planning and organization of the Midyear Conference and the pre-conference workshop before the annual meeting. In the event the office of Chair becomes vacant the office shall be filled by the Professional Development Co-chair, and in that circumstance the Co-chair shall serve in the following year for a full term as Chair.

Responsibilities:

1. Attend Executive Board meetings and report to committee.
2. Pre-conference Workshop (under direction of President)-this is a 2-3 hour workshop prior to the Annual Conference opening general session. Usually one presenter who can be paid by UACRAO. (See below)
3. Midyear Conference (under direction of President Elect)-this is a half day conference with 1-2 presenters. PDC works with the President Elect and is fully responsible for this conference. (See below)

Pre-conference Workshop:

1. Through discussion with the Executive Committee, obtain dates of Annual Conference, time slots for workshop, and any payment determination for presenter.
2. Arrange for speaker.
3. Introduce/thank speaker at appropriate times.
4. Work with President and Treasurer to obtain payment for speaker (if needed).

Midyear Conference:

1. After discussion with the Executive Committee determine date and time slots.
2. Make arrangements with location (usually a hotel in Park City).
3. Obtain deposit fee from President Elect and Treasurer for hotel, if needed.
4. Secure one or two presenters. Clear (or obtain) presenter names and topics with Executive Committee. (UACRAO usually pays $150 each if two presenters, $300 for one, plus one nights stay if presenter(s) request it.)
5. Get information to Editor for Newsletter.
6. Meet with location personnel and determine continental breakfast and luncheon, making sure to keep within budget (refer to Budget Guidelines on page 22).
7. Prepare registration forms, name tags, evaluation forms.
8. President will welcome members then turn time over to PDC Chair to handle any housekeeping announcements and introduce the speaker(s).
9. Handout prizes.
10. Thank speaker(s), thank members for coming, dismiss for luncheon.

Annual Budget Comparisons

1. Summary sheet shows five-year trends and has categorized expenses into basic groups.
2. A blank column allows for listing budgeted items for upcoming conferences.

Guidelines

1. The established Annual Conference budget, based upon the five-year trends, is $10,000.00 to be distributed as President, Conference Chair, and Local Arrangements Chair sees as needed. Midyear Conference is budgeted at $3,000.00 to be distributed as the President Elect, Professional Development Chair and Co-chair sees fit.
2. Refund policy based:
1. All conference attendees will be assessed a registration fee to help cover the expenses of the conference. If a person cannot attend following the payment of the conference fee and desires a refund, a formal, written request must be received by the Conference Chair at least ten (10) days prior to the meeting (or another member can attend in their place).
3. Midyear Conference registration fee is $35. Registration fee is $55 per attendee for the Annual Conference, regardless of how much of the conference an individual is able to participate in. Two people may split one registration, each coming one of the days.
4. Prepayments (those made ten days prior to the conference) will be the standing registration fee. Those registering after the ten-day period will be assessed an additional $10. This includes those registering on site at the conference.
5. Affiliate members (ACT, SAT, or other potential associates) will pay the normal dues and conference fees. (See page 27)
6. Non-UACRAO member wishing to participate in the Annual Conference will be assessed a minimum of $100 per individual who attends ($50 for the Midyear).

Year - Host - Theme
1985 - Weber State College - "Creative Express ë85"
1986 - Brigham Young University - "The Personal Touch" - People don't care how much you know until they know how much you care.
1987 - Westminster College - "Expand Your Horizons"
1988 - College of Eastern Utah - "The Price is Right in ë88" - Come on Down.
1989 - University of Utah - "Connections"
1990 - Dixie College - "UACRAO - Make it a Warm Climate"
1991 - Salt Lake Community College - "You've Gotta Have Heart"
1992 - Southern Utah University - "Gateways"
1993 - Utah Valley Community College - "Shining Gold to Sparkling Diamond"
1994 - Snow College - "One Step Beyond"
1995 - Utah State University - "Top it off with Excellence"
1996 - Weber State University - "C.L.U.E. - Common Labor, Uncommon Effort"
1997 - AACRAO was held in Salt Lake City - and all efforts were put forth towards putting on that conference and allowing our staff to attend. Therefore, our state Annual Conference was postponed until February 1998. It was also voted on and passed that we would change the rotation to that of Central, South and North sections of Utah. We will begin with holding the conference in the Central part in 1998 and rotate to the South then North and Central again - with continuance in that order.
1998 Central (Provo)
1999 South
2000 North
2001 Central
2002 South
2003 North
2004 Central
2005 South

The Technology Task Force Committee is established to provide a forum for representatives from the universities and colleges of the State of Utah to express their concerns, recommendations, ideas and advice as it pertains to developing new technologies that will be used by the schools of Utah. This Task Force would be concerned with issues that would affect all the state schools, i.e. setting up trading partners and trading partner agreements, working with the high schools in the state to get on board with ExPRESS, discussing the possibility of a standard statewide application, etc.

The Executive Committee shall appoint the chair of the Task Force. This person shall serve a minimum of two years, at which time the Executive Committee will appoint a new Chair from the membership of the association. The Chair will be responsible for arranging and conducting the meetings. The Task Force will consist of two voting representatives from each member institution of UACRAO and a voting representative from the UACRAO Executive Committee (the Vice President). If an institution wants to have more than two representatives at the meetings, the additional representatives will be non-voting members. Also, representatives from non-UACRAO organizations may attend the meetings as non-voting members.

1. Chair Committee
1. Schedule Meetings
1. Send reminders.
2. Take and distribute minutes.
2. New Technology Ideas/Electronic Data Interchange (EDI)
1. Look for new ideas in technology.
1. Conferences, workshops, Internet, etc.
2. Solicit ideas from members.
2. Present new ideas.
1. Guest speakers.
2. Live presentations.
3. Liaison to Board of Regents
1. Commissioner's Office
4. Maintain List of Committee Members
1. Two voting representatives from each UACRAO institution.
2. One voting representative from the Executive Board.
3. Any non-voting members.
5. Submit Information for Newsletter