President

1. UACRAO Institution and Bylaws Description:
It shall be the duty of the President to assume full responsibility for all of the general activities of the association, conduct all necessary correspondence with the members in regard to the program for the annual meeting, approve all association bills before payment by the Treasurer and refer to an Auditing Committee the annual report of the Treasurer.  The President shall have overall responsibility for the annual meeting and shall work directly with the General Conference Chairperson in the planning and organization of the annual meeting.  The President also shall serve as Chairperson of the Executive Committee and shall be an ex officio member of all committees of the association.

 
 A. Executive Committee meetings as needed.  (Usually every other month and maybe monthly prior to conference.)
   a. Prepare agenda.
   b. Call meetings to order and oversee.
   c. Check on assignments.
   d. Make any new assignments.
   e. Set date of next meeting.
 
 B. Presidents Message
  1. For each newsletter.
  2. For program of Annual Conference.

 C. Annual Meeting
  1. Present dates for future Annual Conference/Midyear Conference, to Executive Committee for discussion and approval.
  2. Discuss with Executive Committee names for Co-chair and Local     Arrangements Person.  President and/or Conference Chair will contact     these  persons and request their service.  (Co-chair will become Chair the following year, therefore it is a two-year term.  Local Arrangements Chair serves throughout the conference only.)
  3. Work closely with Conference Chair to cover any needs and/or concerns.
  4. Assist the Professional Development Committee on the pre-conference workshop.
  5. Basic welcome prior to pre-conference workshop.
 
  6. Conduct Opening General Session
   a. Welcome members/AACRAO guest/others.
   b. Make any announcements.
   c. Give time to Conference Chair and Local Arrangements Chair.
    1.  Recognition of their committees.
    2.  Housekeeping announcements.
    3.  Introductions of Host Guest for brief welcome to           city/area/campus (5 minutes).
   d. Dismiss to track sessions.

  7. Evening Banquet
   a. Greet/enjoy dinner.
   b. Give time to Vice President for awards.
   c. Give time to Past President to announce any Honorary     Memberships.
   d. Thank everyone/close.

  8. Brunch Period
   a. Welcome/enjoy meal.
   b. Any announcements.
   c. Introduce AACRAO Guest (as speaker).
   d. Thank speaker and dismiss to session.

  9. Conduct Business Meeting (at end of conference).
   a. Short remarks.
   b. Business items.
    1.  Any bylaw changes (use "Roberts Rules")
   c. Treasurers Report.
   d. Nominations/Elections.
    1.  Turn time over to Past President.
   e. Thank:
    1.  Schools for bringing prizes.
    2.  AACRAO guest for coming (present a gift purchased by the            President Elect).
    3.  Conference staff and gift presenters.
   f. Close meeting.
    1.  Notify President Elect that at end they will be President and            should close conference.

D. Serve as an ex officio member of all committees under the association.
 
E. Auditing Committee
   (To meet  prior to the Annual Conference.)
  1. Should consist of President, Treasurer and one non-UACRAO member person (with accounting background).
  2. Review checkbook, bank statement and any other records for     accuracy.
  3. Report to Executive Committee.
  4. Treasurer will report at Annual Conference.

 F. Handbook
  1. Update when needed.
  2. Distribute to new appointees.

 G. AACRAO
  1. Arrange for UACRAO group breakfast at Annual AACRAO Conference.
  2. Provide 5 x 7 picture to be displayed at Annual AACRAO Conference.
   (You will be contacted.)

The bylaws may be amended at any annual meeting by a two-thirds vote of the members who are present and voting, providing that notice of the proposed amendment has been sent to the members at least one month in advance of the meeting.  An amendment not thus proposed in advance may be adopted by a four-fifths vote of the members present and voting.