Secretary - two year appointment

It shall be the duty of the Secretary to keep an active list of all members, affiliate members, and honorary members of the association with their mailing addresses; and shall be responsible for publishing and distributing the association directory.  The Secretary shall keep the minutes of the annual meeting of the association and the minutes of meetings of the Executive Committee.  The Secretary shall perform such other duties as may be assigned by the Executive Committee.

A. Association Directory:
  1. Keep active list of all members, affiliate members, and honorary members and their location information.
   a. Send copies of pages from prior directory to the institutional     representative and ask for any updates (see page 27).  Vice President is in charge of maintaining the list of institutional representatives.
  2. Publish and distribute association directory as needed.  (Under direction of the Vice President.  May be distributed at the Annual Conference to save postage.)
   a. Two sections.
    1.  Alphabetical of all members.
    2.  Alphabetical by institution.

B. Keep Records of Minutes:
  1. Notify attendees of board meetings.
   a. Contact host for information (parking, room, etc.).
   b. Send reminders with above information.
  2. Take minutes and distribute within two weeks of meetings.
   a. Board Meetings.
   b. Conference Meetings.
    1.  Executive Board luncheon/meeting.
    2.  Business Meeting.
   c. Fax copy to President for any additions/changes prior to distribution.
   d. Distribute to Executive Board and other attendees.

C. Historical Information:
  1. Newsletters.
  2. Minutes.
  3. List of awards given (person, institution, and year).
  4. List of Past Presidents and years.
  5. Keep and update list of future annual meeting hosts/location

D. Other duties as may be assigned by the Executive Committee.