Treasurer
(Two-year appointment)

1. UACRAO Institution and Bylaws Description:
It shall be the duty of the Treasurer to collect institutional membership fees by November 1, as wellas registration fees for the Annual Conference and Midyear Conference when such fees are charged.  The Treasurer shall bear sole responsibility to the Executive Committee for membership records and membership reports.  The Treasurer shall secure the approval of the President on all bills before payment and shall prepare formal/informal financial statements for meetings of the Executive Committee when requested.  At the close of the calendar year, the Treasurer shall make a complete financial report, audited by the Auditing Committee appointed by the President, to be presented to the Executive Committee and to be distributed at the annual meeting.  The Treasurer shall also be responsible for completing the appropriate tax reports by the filing deadline.

A. Treasurer Duties:
  1. As soon as possible after taking office, fill out bank signature card with President and President Elect and set up account (may keep present location or set up new one).
  2. Attend Board Meetings (take UACRAO checkbook).
  3. Balance checkbook every month.
  4. Make payments throughout the year as approved requests are turned in (checks will need two signatures).
  5. Maintain a current institutional membership list with current representatives, their address, and amount due. (Institutional list updated through Vice President.)
  6. Make sure taxes are filed annually.
  7. Meet with President and a non-UACRAO member person for an audit of records at the close of the calendar year  prior to Annual Conference. (Report at conference.)

B. UACRAO Annual Conference:
  1. Prepare annual Financial Report (June 15 to June 15) to be presented to the Executive Committee.
  2. After Annual Conference deposit registration fees into checking account and finalize all accounts payable.
  3. Check registrations to see if bills need to be sent.
  4. Follow guidelines for refunding registration fees.
  5. Prepare an income and expense listing of Annual Conference for next board meeting.
  6. Coordinate with President and Conference Chair  to pay all conference bills.
  7. Present budget and/or audit report at the Annual Conference.

C. Preparing UACRAO Taxes:
  1. Receive 1099-INT from IRS.
  2. File income tax return by May.
   (*Bonnie Holm, 798-69370, of Spanish Fork prepared the 1994/1995 taxes and is willing to continue to do this by mail.)

D. UACRAO Midyear Conference:
  1. After Midyear Conference  receive registration fees and bills from Conference    Chair and deposit fees into checking account.
  2. Prepare an income and expense listing of Midyear Conference to take to next board meeting.
  3. Bill for any outstanding conference fees.
  4. Make refunds according to policy.
  5. Coordinate with President Elect and Professional Development Chair to pay all conference bills.

 E. UACRAO Membership Dues:
  1. Send out billing statements to the institutional representative  for Institutional Membership Dues (approx. one month prior to due date).
  2. Payments are due the first week in November  (list specific date in statement).
  3. Responsible for sending second statement if necessary.
  4. Deposit all dues into organization account.
  5. Can put information regarding upcoming dues and due date in Newsletter.