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uacrao constitution

Revised: June 10, 2016

Article I - Name 

The name of this organization shall be the Utah Association of Collegiate Registrars and Admissions Officers, hereinafter referred to as the Association. 

Article II - Purpose 

The purposes of this Association shall be:

1.            To provide for the dissemination of information and the interchange of ideas of mutual interest to the individual participants of the member institutions.

2.            To foster a better understanding of the activities of member institutions and to develop a spirit of cooperativeness, helpfulness, and unity in the solution of mutual       problems.

3.            To advance and professionalize the activities of the Offices of Admissions, Registration, Recruitment, Records and other related student services.

These purposes shall be realized through scheduled meetings, committee reports, and other means. 

Article III - Membership 

Section 1: Institutional Membership

Any higher education institution within the geographical boundary lines of the Association that is 1) a degree granting institution accredited by a regional institutional accrediting association or 2) federated with, or affiliated to, a member institution of the association shall be eligible as a Member Institution.

1.1 Institutions that were members prior to the 1996 annual meeting, and who have retained continuous membership, shall retain their membership and voting rights regardless of the aforementioned criteria. 

Section 2: Individual Membership

The staff of member institutions in the Association are considered individual members of the organization and have all voting rights in the elections of officers and any other association business voted on. Member institutions are expected to provide the names and titles of individual members at the time annual dues are paid. Participation in the conference panels and discussions of the association shall be open to all individual members. 

Section 3: Honorary Membership

Persons who after long and valued membership in the Association have transferred their activities to other educational fields but still evidence an interest in the welfare of the Association, or any person who, though not actively engaged in the profession, has rendered noteworthy service to the Association may be recommended for election to honorary membership at any annual meeting. Members may submit names to the Executive Board and/or the Past President for recognition.

Section 4: Affiliate Membership

Representatives of organizations whose primary emphasis lies in the area of student services may be granted affiliate membership by the Executive Board. As such, members have no voting rights, nor can they hold office, but may participate in other annual meeting events upon payment of the appropriate fee as determined by the Executive Board.

4.1 Institutions that were members of the Utah Council prior to the 2016 annual meeting, and who establish and maintain continuous affiliate membership, shall retain their ability to participate in the annual Utah High School Tour.

Article IV - Officers 

Section 1:

The executive officers of the Association shall be a President, the Immediate Past President, a President Elect, a Vice President for Admissions, a Vice President for Recruitment, a Vice President for Registrar Services, a Vice President for Technology and Communication, a Secretary, a Treasurer, hereinafter referred to as the Executive Board. The officers shall constitute an Executive Board; the individuals chairing the Annual Conference Committee shall be ex officio and non-voting members of the Executive Board.

The President Elect, the Vice President for Admissions, the Vice President for Recruitment, the Vice President for Registrar Services, the Secretary, and the Treasurer shall be elected at annual meetings. A majority of institutional members must be represented by these officers. They shall hold office from the adjournment of the annual meeting at which they are elected until the adjournment of the next annual meeting in which their successors are elected. 

Section 2:

The executive officers named in Section 1, shall constitute an Executive Board with power to fix the time and place of the next meeting as provided in the bylaws, to assist in arranging the program, and to assist the President in conducting the business of the Association. 

Article V - Amendments 

This constitution may be amended at any annual meeting by a two-thirds vote of the members who are present and voting, provided that notice of the proposed amendment has been made available to the members at least one month in advance of the meeting. A constitutional amendment not thus proposed in advance may be adopted by a four- fifths vote of the members present and voting. 

Utah Association of Collegiate Registrars and Admissions Officers

Revised: June 10, 2016, and approved at the 2016 Annual Business Meeting.

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