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uacrao constitution

Revised: June 5, 2021

Article I - Name 

The name of this organization shall be the Utah Association of Collegiate Registrars and Admissions Officers, hereinafter referred to as the Association. 

Article II - Purpose 

The purposes of this Association shall be:

1.            To provide for the dissemination of information and the interchange of ideas of mutual interest to the individual participants of the member institutions.

2.            To foster a better understanding of the activities of member institutions and to develop a spirit of cooperativeness, helpfulness, and unity in the solution of mutual       problems.

3.            To advance and professionalize the activities of the Offices of Admissions, Registration, Recruitment, Records and other related student services.

These purposes shall be realized through scheduled meetings, committee reports, and other means. 

Article III - Membership 

Section 1: Institutional Membership

Any higher education institution within the geographical boundary lines of the Association that is 1) a degree granting institution accredited by a regional institutional accrediting association or 2) a regionally accredited degree-granting institution (within or outside the state of Utah) that is federated with, or affiliated to, an Institutional Membership member of the association shall be eligible as an Institutional Member with Executive Board approval.

1.1 Institutions that were members prior to the 1996 annual meeting, and who have retained continuous membership, shall retain their membership and voting rights regardless of the aforementioned criteria. 

Section 2: Individual Membership

The staff of Institutional Membership institutions in the Association are considered individual members of the Association. Institutional Membership institutions are expected to provide the names and titles of individual members at the time annual dues are paid or updated online through the institutional representative.

Section 3: Honorary Membership

Persons who after long and valued membership in the Association have transferred their activities to other educational fields but still evidence an interest in the welfare of the Association, or any person who, though not actively engaged in the profession, has rendered noteworthy service to the Association may be recommended for election to honorary membership at any annual meeting. Members may submit names to the Executive Board and/or the Past President for recognition.

Section 4: Individual Affiliate Membership

Representatives of organizations whose primary emphasis lies in the area of student services may be granted Individual Affiliate Membership by the Executive Board. 

4.1 Institutions that were members of the Utah Council prior to the 2016 annual meeting, and who establish and maintain continuous affiliate membership, shall retain their ability to participate in the annual Utah Higher Education Day (UHED).

Section 5: Secondary Education Membership

Secondary Education institutions whose student body is primarily comprised of students in grades 9-12 may be granted Secondary Education Membership with Executive Board approval.

Section 6: Technical College Membership

Technical colleges as defined in the “Technical Colleges” section of Colleges and Universities on utah.gov may be granted Technical College Membership with Executive Board approval. (see https://www.utah.gov/education/colleges.html)

Section 7: Membership Fees and Annual Dues

See Appendix K: Institutional Fees of the UACRAO Handbook for the fees and annual dues amounts.

Section 8: Request for Membership

Entities seeking membership will submit a written request for membership. This request should include membership type and rationale. These requests should be sent to the acting president of UACRAO where it will be reviewed at a future Executive Board meeting for approval.

Section 9: Summary of Membership Benefits by Type

 Membership Type  UHED Participation  Voting Rights  Annual Dues

Conference

Attendance 

Hold Office 
 Institutional Membership  
 Individual Membership    
 Honorary Membership        
 Individual Affiliate Membership        
 Technical College membership *    
 Secondary Education Membership      
*local/regional area participation only

Article IV - Officers 

Section 1:

The executive officers of the Association shall be a President, the Immediate Past President, a President Elect, a Vice President for Admissions, a Vice President for Recruitment, a Vice President for Registrar Services, a Vice President for Technology and Communication, a Secretary, a Treasurer, hereinafter referred to as the Executive Board. The officers shall constitute an Executive Board; the individuals chairing the Annual Conference Committee shall be ex officio and non-voting members of the Executive Board.

The President Elect, the Vice President for Admissions, the Vice President for Recruitment, the Vice President for Registrar Services, the Secretary, and the Treasurer shall be elected at annual meetings. A majority of institutional members must be represented by these officers. They shall hold office from the adjournment of the annual meeting at which they are elected until the adjournment of the next annual meeting in which their successors are elected. 

Section 2:

The executive officers named in Section 1, shall constitute an Executive Board with power to fix the time and place of the next meeting as provided in the bylaws, to assist in arranging the program, and to assist the President in conducting the business of the Association. 

Article V - Amendments 

This constitution may be amended at any annual meeting by a two-thirds vote of the members who are present and voting, provided that notice of the proposed amendment has been made available to the members at least one month in advance of the meeting. A constitutional amendment not thus proposed in advance may be adopted by a four- fifths vote of the members present and voting. 

Utah Association of Collegiate Registrars and Admissions Officers

Revised: June 10, 2016, and approved at the 2016 Annual Business Meeting.


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